07 Awarding of Qualifications

7.1 Student record keeping 7.2 Awarding of Qualifications

7.1 Student record keeping

7.1.1 The Polytechnic must provide adequate procedures and facilities for maintaining student records. 7.1.2 Recommended minimum details to be kept about each student ever enrolled for CBC/DipBC/NDBC are: Surname First name Initials Title (Mr, Ms, Miss, Mrs etc.) Date of birth Home address Home phone number Date of first enrolment (if part time student) > Employer name, address, phone + extension, job title (for each transfer from another Polytechnic) > Date of transfer > Name of polytechnic transferred from (for each module) > module code > grade > date passed (once a qualification has been completed) Qualification title > Date awarded > Grade (Pass or Distinction) 7.1.3 The grade for each module shall be shown as: P (Pass) M (Merit Pass) C (Conceded Pass) X (Cross Credit) 7.1.4 It is the responsibility of the Polytechnic to provide secure storage of this information, including appropriate backup, for an indefinite (long-term) period of time. At any time in the future a student must be able to request and obtain a copy of their academic record, even 20 years after leaving the Polytechnic and with all the staff who taught them having also left. 7.1.5 If a student transfers to another Polytechnic it is the student's responsibility to request that their academic record be communicated to the appropriate person at the new Polytechnic. The information required will consist of all details listed under 7.1.2. The new Polytechnic may be required to seek additional information (e.g. nature of already completed assessments for a module only half-finished). Transferring students must be made aware that they are likely to face some differences if they transfer. Polytechnics may tackle modules in differing sequences, through different learning approaches, offer different modules etc. It will be up to the student to undertake whatever extra work may be required. Students may be informed through a statement in a student handbook. 7.1.6 A statement of the student's current academic record must be available to the student "on demand". This must show: > the name of the issuing Polytechnic > student's full name > for each module completed so far the level/code/module name/grade/date passed/number of credits > total credits gained so far > total number of credits required for the qualification.

7.2 Awarding of Qualifications   top

7.2.1 A student shall be entitled to receive the appropriate qualification (CBC, DipBC, and NDBC) on meeting the requirements of the relevant programme. 7.2.2 Each qualification is awarded by the Polytechnic's CEO acting on the recommendation of the appropriate body. 7.2.3 Each qualification may be awarded at three levels, namely Pass, Pass with Merit or Pass with Distinction, the last category indicating an outstanding level of overall performance. The requirements for a Pass with Merit or a Pass with Distinction are as follows: > A Pass with Merit for the CBC shall require a student to have achieved Merit passes in a minimum of 84 credits. > A Pass with Distinction for the CBC shall require a student to have achieved Merit passes in a minimum of 105 credits. > A Pass with Merit for the DipBC shall require a student to have achieved Merit passes in a minimum of 84 credits for this qualification. > A Pass with Distinction for the DipBC shall require a student to have achieved Merit passes in a minimum of 105 credits for this qualification. > A Pass with Merit for the NDBC shall require a student to have achieved Merit passes in a minimum of 84 credits at post-DipBC level. > A Pass with Distinction for the NDBC shall require that the student achieves a merit pass in their Project (42 credits) plus a minimum of 63 other credits at post-DipBC level. 7.2.4 The final Certificate/Diploma must show the name of the Polytechnic, the name of the student, Pass with Merit (if gained), Pass with Distinction (if gained), and the date awarded.